Supplying Files

How do I send you my files?

Not sure how to format your artwork? Don’t panic, you can always create your own bespoke product with our online design editor!

If you already have files, getting your own artwork to Promote Your Pub is quite simple.

You can either send files directly with your order, later via email or ask your designer to send them to us directly. You will receive an order confirmation email. This will have all the details you require on how to send us files.

Oh, and just to be sure, we always do a free basic artwork check to make sure your artwork meets the specifications below.

What format should I send my files?

  • The safest file format to sendy our files to us is PDF. However, we also accept JPG or TIFF files.
  • Your artwork should be of high resolution, preferably more than 300DPI.
  • Please allow a 3mm bleed on all sides of your artwork. This is the margin that we need when trimming prints.
  • Since we allow a 3mm margin for cutting your prints, we recommend not using a framework around the edges.
  • Please make sure that all the text on your artwork is at least 5mm from the edge of your design.
  • Please convert all fonts in your artwork to outlines.
  • Make sure your images are in CMYK colours (full colour), not RGB for example.
  • You can save your artwork in both Windows or MAC OSX formats.

Checking your artwork

It is very important to review your document’s bleeds, trim marks and safe zone prior to uploading


If you wish to have coloured backgrounds or images continue to the edge of the product they must continue 3mm past the trim marks to create a bleed margin. If they do not continue to the full bleed margin you most likely will end up with white strips along the edge of the product due to cutting tolerance.


The product will be cut on the trim mark (black line), however the cut may shift up to 1.5mm in any direction.

Safe Zone

The text or other elements you want to guarantee not to be trimmed off must be placed within the safe zone. If they are placed directly next to the trim mark and the cutting is off but within tolerance, the text will be chopped off. Ensure your text is at least 5mm inside the trim marks.

Ensuring your document is CMYK

It is very important to check your document’s colour settings. If it says “RGB”, the colours you see on screen will be much different than the printed colours.


Changing colour settings in Photoshop:

  • Go to the 'Image Menu' and choose “Color Mode”.
  • Check mark will appear next to current color mode.
  • Select CMYK Color.


You should ensure that all images are at least 300dpi. Images on the web have a resolution of 72dpi which is to low for printing.

Promote Your Pub is a trading name for The Promotion Warehouse. Prices shown are for printing and online design, excluding VAT and delivery if applicable